Financial Reports
DiverDash provides comprehensive financial reporting tools that give you real-time insights into your dive center's financial performance. Generate professional reports for business analysis, tax preparation, and stakeholder communication.
Available Reports
DiverDash offers three main financial reports:
Income Statement - Revenue, expenses, and profit analysis over time periods
Balance Sheet - Assets, liabilities, and equity at specific points in time
Expense Breakdown - Detailed analysis of spending patterns by category
Accessing Financial Reports
Step 1: Navigate to Financial Reports
Go to Finance → Reports in the main menu
Choose from the available report types displayed as cards
Each report opens in its own dedicated interface with filtering options
Income Statement
The Income Statement shows your dive center's revenue, expenses, and profit over a specific time period. This report is essential for understanding business performance and profitability trends.
Accessing the Income Statement
Navigate to Finance > Reports in the main menu
Click Income Statement
The income statement interface will open with parameter options
Setting Report Parameters
Quick Filter Options:
This Month: Current month from 1st to last day
Last Month: Previous complete month
This Quarter: Current quarter (Jan-Mar, Apr-Jun, Jul-Sep, Oct-Dec)
Last Quarter: Previous quarter
This Year: January 1st to December 31st
Last Year: Previous complete year
Date Range Selection:
Start Date: Click the calendar icon to select the beginning of your reporting period
End Date: Click the calendar icon to select the end of your reporting period
Comparison Options:
No comparison: Standard report without comparison
Previous Month: Compare with the same period last month
Previous Year: Compare with the same period last year
Previous Quarter: Compare with the previous quarter
Year to Date: Compare current period with full year-to-date performance
Additional Options:
Trip Filter: Filter by specific dive trips (when dimensions feature is enabled)
Export Options: PDF and Excel (Sheet) export
Understanding Income Statement Results
Report Structure: The income statement is organized into clear sections:
Header Information:
Report title and selected date range
Comparison period information (if selected)
Trip filter information (if enabled)
Income Section:
Lists all revenue accounts with current balances
Shows account codes for reference
Displays hierarchical relationships when enabled
Total Income: Sum of all revenue accounts
Expenses Section:
Lists all expense accounts with current balances
Organized by expense categories (if hierarchy enabled)
Shows account codes and descriptions
Total Expenses: Sum of all expense accounts
Summary Calculations:
Net Income: Total Income minus Total Expenses
Period Comparison: Shows change from comparison period (if selected)
Key Metrics Cards
The report displays three key summary cards:
Total Income Card:
Shows total revenue for the selected period
Displayed in green to indicate positive cash flow
Includes all course fees, equipment rentals, and retail sales
Total Expenses Card:
Shows total expenses for the selected period
Displayed in red to indicate cash outflow
Includes all operating costs, payroll, and business expenses
Net Income Card:
Shows profit or loss for the period
Color-coded: green for profit, red for loss
Includes comparison percentage if comparison period selected
Export and Sharing
Export Options:
PDF Export: Professional format for printing and sharing
Excel Export: Spreadsheet format for further analysis
Balance Sheet
The Balance Sheet provides a snapshot of your dive center's financial position at a specific point in time, showing assets, liabilities, and equity.
Accessing the Balance Sheet
Navigate to Finance > Reports
Click Balance Sheet
Select your As Of Date (the specific date for the snapshot)
Choose display options and generate the report
Setting Report Parameters
Quick Filter Options:
Today: Current date
End of Month: Last day of current month
End of Quarter: Last day of current quarter
End of Year: December 31st of current year
As Of Date Selection:
Click the calendar icon to select the specific date for your balance sheet
Common dates include month-end, quarter-end, and year-end
Balance Sheet Components
Assets Section:
Current Assets: Cash, accounts receivable, inventory
Fixed Assets: Equipment, vehicles, property
Other Assets: Deposits, prepaid expenses
Liabilities Section:
Current Liabilities: Accounts payable, short-term debt
Long-term Liabilities: Loans, mortgages
Equity Section:
Owner's Equity: Capital contributions and retained earnings
Current Year Earnings: Profit/loss from current year
Key Balance Sheet Equation
The balance sheet always maintains the fundamental accounting equation: Assets = Liabilities + Equity
DiverDash automatically validates this equation and alerts you to any discrepancies.
Export Options
Export Options:
PDF Export: Professional format for printing and sharing
Excel Export: Spreadsheet format for further analysis
Expense Breakdown
The Expense Breakdown report provides detailed analysis of your spending patterns, helping you identify cost-saving opportunities and budget more effectively.
Accessing Expense Breakdown
Navigate to Finance > Reports
Click Expense Breakdown
This will redirect you to the Finance > Expenses > Analytics tab
Expense Analysis Features
Category Breakdown:
Visual charts showing expense distribution
Percentage of total expenses by category
Comparison with previous periods
Trend Analysis:
Monthly expense trends over time
Identification of seasonal patterns
Budget variance analysis
Top Expenses:
Largest expense categories and accounts
Opportunities for cost reduction
Vendor and supplier analysis
Report Customization
Date Range Options
Standard Periods:
This Month: Current month from 1st to last day
Last Month: Previous complete month
This Quarter: Current quarter (Jan-Mar, Apr-Jun, Jul-Sep, Oct-Dec)
Last Quarter: Previous quarter
This Year: January 1st to December 31st
Last Year: Previous complete year
Custom Ranges:
Select any start and end date for income statements
Select any specific date for balance sheets
Useful for specific analysis periods
Can span multiple years for long-term trends
Comparison Analysis
Period Comparisons (Income Statement Only):
Previous Month: Same period last month
Previous Year: Same period last year
Previous Quarter: Previous quarter
Year-to-Date: Current year through selected date
Variance Analysis:
Percentage change calculations
Dollar amount differences
Trend indicators (up/down arrows)
Best Practices
Regular Reporting Schedule
Monthly Reports:
Generate income statements monthly
Review expense breakdown monthly
Monitor expense trends monthly
Quarterly Reviews:
Comprehensive financial analysis
Balance sheet review
Year-to-date performance assessment
Annual Planning:
Year-end financial statements
Tax preparation reports
Business planning analysis
Data Quality
Timely Entry:
Enter transactions promptly for accurate reporting
Reconcile bank accounts monthly
Review and categorize expenses properly
Account Management:
Use consistent account classifications
Maintain proper chart of accounts structure
Regular account cleanup and organization
Business Intelligence
Trend Analysis:
Compare multiple periods for trends
Identify seasonal patterns
Monitor key performance indicators
Decision Making:
Use reports for pricing decisions
Identify profitable services
Plan for equipment purchases and expansion
The financial reporting system in DiverDash provides the insights you need to make informed business decisions and maintain the financial health of your dive center.
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