Adding Rental Equipment
Rentals > Adding Rental Equipment
Adding Rental Equipment
Add new equipment to your rental catalog so it is available for bookings.
Prerequisites
You must have rental manage permissions.
Overview
Every piece of rental gear at your dive center needs a catalog entry before it can be included in a booking. When you add equipment, you provide identification details (code, type, model, serial number), set a rental rate, and record the item's current condition.
Navigate to Rentals > Add Equipment to access this page.
Adding Equipment
Navigate to Rentals > Add Equipment.
Fill in the required fields:
Equipment Code -- A unique identifier for this item (e.g.,
BCD-001).Type -- The equipment category. Select from: BCD, Regulator, Wetsuit, Mask, Fins, Computer, Tank, or Other.
Model -- The manufacturer's model name.
Rental Price -- The rental rate per day or per booking.
Fill in optional fields as needed:
Brand -- The manufacturer name.
Serial Number -- The manufacturer's serial number. Must be unique per company.
Size -- The size designation (e.g., S, M, L, XL).
Condition -- Current condition:
good,fair,poor, ordamaged. Defaults togood.Status -- Initial availability:
available,rented, ormaintenance. Defaults toavailable.Purchase Date -- When your company acquired the item.
Original Cost -- The purchase price you paid.
Image -- Upload a photo of the equipment.
Notes -- Any additional information about the item.
Last Maintenance Date -- When the equipment was last serviced.
Next Maintenance Date -- When the next service is due.
Maintenance Notes -- Details about recent or planned service work.
Click Save.
DiverDash creates the equipment record and redirects you to its detail page.
Field Reference
Equipment Code
Yes
Unique identifier per company (e.g., BCD-001)
Type
Yes
BCD, Regulator, Wetsuit, Mask, Fins, Computer, Tank, or Other
Model
Yes
Manufacturer model name
Rental Price
Yes
Per-day or per-booking rate
Brand
No
Manufacturer name
Serial Number
No
Must be unique per company if provided
Size
No
Size designation
Condition
No
Defaults to good
Status
No
Defaults to available
Purchase Date
No
Date the item was acquired
Original Cost
No
Purchase price paid
Image
No
Equipment photo
Notes
No
Free text for additional details
Last Maintenance Date
No
Most recent service date
Next Maintenance Date
No
Upcoming service date
Maintenance Notes
No
Service details
After Adding Equipment
Once saved, the equipment is immediately available for:
Rental bookings -- Staff can select it when creating a new booking.
Catalog browsing -- It appears in the Equipment Catalog.
Status tracking -- Its status updates automatically as it moves through bookings.
Tips
Use a consistent code format. For example: type abbreviation + sequential number (
REG-001,REG-002).Record serial numbers for all high-value items. This is essential for warranty claims and insurance.
Set Next Maintenance Date when adding the item. This ensures it appears in maintenance reminders from day one.
Enter the Original Cost so you can track depreciation and replacement planning over time.
If adding many items at once, work through one type at a time to maintain consistent codes and details.
Troubleshooting
Equipment code already exists
Each code must be unique within your company. Check the existing catalog and choose a different code.
Serial number conflict
Serial numbers must be unique per company. Verify the serial number is correct and not already assigned to another item.
Equipment not appearing in booking search
Confirm the status is set to available. Items in maintenance or rented status do not appear in booking searches.
Cannot save the form
Check that all required fields (Equipment Code, Type, Model, Rental Price) are filled in.
Related Pages
Next Steps
Create Rental Bookings to assign your new equipment to clients.
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