Profit and Loss
Finance > Reports > Profit and Loss
Profit and Loss
The Profit and Loss report (also called the Income Statement) shows your revenue minus expenses for a selected date range. It tells you whether your dive center is profitable.
Prerequisites
FINANCE_VIEWpermission to view reports.Income and expense transactions recorded for the desired period.
Income and expense accounts configured in your Chart of Accounts.
## Overview
The Profit and Loss report summarizes financial performance over a period of time. It is organized into three sections:
Income — All revenue earned during the period, grouped by income account.
Expenses — All costs incurred during the period, grouped by expense account.
Net Income — Income minus expenses. A positive number means profit. A negative number means loss.
Generating the Report
Navigate to Finance > Reports.
Select Profit and Loss.
Set the Start Date and End Date for the period.
Click Generate. The report displays all income and expense accounts with balances for the selected period.
Reading the Report
Income Section
Lists each income account and the total revenue recorded against it. Common income accounts for dive centers include:
Dive course revenue
Equipment rental income
Retail sales
Trip and excursion income
Expense Section
Lists each expense account and the total costs recorded against it. Common expense accounts include:
Staff wages
Equipment maintenance
Fuel and boat costs
Insurance
Rent and utilities
Net Income
The bottom line. This is total income minus total expenses.
A positive value means your dive center earned more than it spent.
A negative value means expenses exceeded income.
Filtering and Comparison
Date Range: Adjust the start and end dates to view any period (monthly, quarterly, yearly).
Dimensions: Filter by Dimensions to see profitability by department or project.
Comparison: Run the report for two different periods and compare side by side.
Exporting the Report
Generate the report.
Click Export.
Select PDF or CSV format.
The file downloads to your device.
Tips
Run this report monthly to track profitability trends.
Compare the same month across years to account for seasonal patterns in dive tourism.
Drill into specific accounts to see the underlying transactions.
Share exports with your accountant for tax preparation.
Troubleshooting
Income shows as zero
Verify that revenue transactions are posted to income-type accounts. Check the date range.
Expenses seem too low
Ensure all expenses have been recorded. Check for transactions still in draft.
Account missing from report
Confirm the account type is set to Income or Expense in your Chart of Accounts.
Net income does not match bank balance
The P&L is accrual-based. It includes transactions regardless of cash movement. See the Cash Flow Statement for cash-based analysis.
Related Pages
Next Steps
Review the Balance Sheet to understand your dive center's financial position at a point in time.
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