Balance Sheet
Finance > Reports > Balance Sheet
Balance Sheet
The Balance Sheet shows your dive center's financial position at a specific point in time. It displays what you own (assets), what you owe (liabilities), and the difference (equity).
Prerequisites
FINANCE_VIEWpermission to view reports.Transactions recorded in the system.
Asset, liability, and equity accounts configured in your Chart of Accounts.
## Overview
The Balance Sheet follows the fundamental accounting equation:
Assets = Liabilities + Equity
This equation must always balance. DiverDash enforces this through double-entry bookkeeping. Every transaction affects at least two accounts, keeping the equation in balance.
The report is organized into three sections:
Assets — Resources your business owns (cash, equipment, receivables).
Liabilities — Obligations your business owes (loans, payables, deposits held).
Equity — The owner's stake in the business (retained earnings, capital).
Generating the Report
Navigate to Finance > Reports.
Select Balance Sheet.
Set the As Of date. This is the point in time you want to view.
Click Generate. The report shows all account balances as of the selected date.
Reading the Report
Assets
Assets are listed in order of liquidity (how quickly they can be converted to cash).
Current Assets: Cash, bank accounts, accounts receivable, inventory.
Fixed Assets: Equipment, boats, property, vehicles.
Liabilities
Liabilities are listed by when they come due.
Current Liabilities: Accounts payable, customer deposits held, short-term loans.
Long-Term Liabilities: Mortgages, long-term loans.
Equity
Equity represents the owner's interest in the business.
Owner's Capital: Invested capital.
Retained Earnings: Accumulated profits (or losses) not distributed.
Current Period Earnings: Net income for the current period (links to the Profit and Loss report).
Balance Check
The report displays the total for each section. Assets should equal Liabilities plus Equity. If they do not balance, there may be a data issue to investigate.
Exporting the Report
Generate the report.
Click Export.
Select PDF or CSV format.
The file downloads to your device.
Tips
Review the Balance Sheet quarterly to understand your financial position.
Compare Balance Sheets across periods to see how assets and liabilities are changing.
A growing retained earnings balance indicates the business is profitable over time.
Use this report when applying for loans or presenting to investors.
Troubleshooting
Balance Sheet does not balance
Check for transactions with unbalanced debits and credits. Review recent journal entries.
Account missing from report
Verify the account type (Asset, Liability, or Equity) in your Chart of Accounts. Income and Expense accounts appear on the P&L, not the Balance Sheet.
Unexpected account balances
Check the "As Of" date. All transactions up to and including that date are included.
Retained earnings seem incorrect
Retained earnings reflect cumulative net income. Compare with Profit and Loss reports for the same periods.
Related Pages
Next Steps
Run the Cash Flow Statement to see how cash moves through your business over a period.
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