Payslips

Payroll > Payslips

Payslips

View, download, and manage payslips generated from completed payroll runs. Each payslip provides a detailed breakdown of a staff member's pay for a specific period.

Prerequisites

• You need PAYROLL_VIEW permission to view all payslips.

• You need PAYROLL_MANAGE permission to manage payslip distribution.

• Payslips are generated automatically when a pay period is finalized. See Processing Payroll.

Overview

A payslip is a detailed record of a staff member's pay for a single pay period. It includes gross earnings, deductions, taxes, and net pay. DiverDash generates payslips automatically when you finalize payroll for a pay period. Administrators can view all payslips; individual staff members can view their own payslips through My Payroll.

Navigate to Payroll > Payslips to view all generated payslips.

Payslip Contents

Each payslip displays the following information:

Header

Field	Description
Staff Member	Name and employee identifier
Pay Period	The period name and date range
Pay Date	The date the payment is made
Status	generated, viewed, or distributed

Earnings

Line Item	Description
Time Entries	Hours worked multiplied by the hourly rate, with regular and overtime broken out
Course Earnings	Earnings from teaching courses
Commissions	Sales and referral commission totals
Salary	Prorated salary amount (for salaried staff)
Adjustments	Manual adjustments and corrections
Gross Pay	Total of all earnings

Deductions and Taxes

Line Item	Description
Federal Tax	Federal income tax withheld
State/Provincial Tax	Regional tax withheld
Social Security / National Insurance	Mandatory contributions
Custom Deductions	Insurance, retirement, garnishments, etc.
Total Deductions	Sum of all deductions and taxes

Summary

Field	Description
Gross Pay	Total earnings before deductions
Total Deductions	All deductions and taxes combined
Net Pay	Final amount paid to the staff member (Gross - Deductions)

Viewing a Payslip

1. Navigate to Payroll > Payslips.

2. Find the payslip using filters (pay period, staff member, or date).

3. Click the payslip row to open the detail view at /payroll/payslips/[id].

4. The full payslip displays with all earnings, deductions, and the net pay summary.

Payslip Statuses

Status	Description
generated	Payslip has been created but not yet viewed by the staff member.
viewed	The staff member has opened the payslip through My Payroll.
distributed	The payslip has been sent or made available to the staff member.

When a staff member opens their payslip through the My Payroll page, the status automatically changes from generated to viewed.

Downloading Payslips

1. Open the payslip detail page.

2. Click the Download button.

3. The payslip downloads as a PDF file.

The PDF includes all the same information as the on-screen view, formatted for printing or record-keeping.

Filtering Payslips

Use the controls on the payslips list page to find specific records:

• Pay Period -- Filter by a specific pay period.

• Staff Member -- Search by staff member name.

• Date Range -- Filter by pay date.

• Status -- Show generated, viewed, or distributed payslips.

Tips

• Check payslip statuses to confirm staff have viewed their payslips. Follow up with anyone who has not reviewed theirs.

• Download and archive payslips for your records. PDF copies serve as official documentation.

• If a staff member disputes their pay, use the payslip detail page to walk through each line item.

• Payslips are generated automatically at finalization. You do not need to create them manually.

Troubleshooting

Problem	Solution
No payslips appear for a pay period	The pay period may not be finalized yet. Payslips are only generated when the period reaches paid status. See Processing Payroll.
A payslip shows incorrect amounts	Review the underlying time entries, course earnings, and commissions for that staff member and period. If corrections are needed, apply them in the next pay period.
PDF download is not working	Check your browser's download settings. Try a different browser if the issue persists.
A staff member cannot see their payslip	They need to access My Payroll at /my-payroll. Verify they have an active user account linked to their staff profile.
Payslip status is stuck on generated	The staff member has not opened their payslip yet. The status updates to viewed when they access it through My Payroll.

Related Pages

• Processing Payroll

• My Payroll

• Pay Periods

• Staff Profiles

Next Steps

• Access My Payroll to see how staff members view their own payslips and earnings.