Adding a Bank Account

Finance > Bank Accounts > Adding a Bank Account

Adding a Bank Account

Register a new bank account in DiverDash. Each bank account you add corresponds to a real-world bank account used by your dive center.

Prerequisites

• FINANCE_MANAGE permission to add bank accounts.

• A bank asset account in your Chart of Accounts.

## Overview

Adding a bank account creates a record in DiverDash that tracks the balance and transactions for one of your real bank accounts. Once added, you can import statements and reconcile transactions.

Adding a New Bank Account

1. Navigate to Finance > Bank Accounts.

2. Click Add Bank Account.

3. Fill in the account details:

   • Bank Name: The name of your banking institution (e.g., "First National Bank").

   • Account Name: A label for this account (e.g., "Operating Account" or "Savings").

   • Account Number: Your bank account number. This is stored securely and used for reference.

   • Account Type: Select the type — checking, savings, or other.

   • Linked Account: Select the corresponding asset account from your chart of accounts.

   • Opening Balance: The starting balance as of the date you begin tracking.

   • Opening Balance Date: The date the opening balance applies.

4. Click Save. The bank account appears in your bank accounts list and is ready for statement imports.

Editing a Bank Account

1. Navigate to Finance > Bank Accounts.

2. Click the bank account you want to edit.

3. Click Edit to open the form at /finance/bank-accounts/[id]/edit.

4. Update the bank name, account name, or other details.

5. Click Save. You cannot change the linked chart of accounts account if transactions have been recorded. Create a new bank account linked to the correct account instead.

What to Add

At a minimum, add every bank account your dive center actively uses:

• Operating (Checking) Account: Your main business account for daily transactions.

• Savings Account: If you maintain a separate savings account.

• Credit Card Account: Track credit card balances as a separate account.

• Petty Cash: If you manage a petty cash fund, treat it as a bank account for tracking purposes.

Tips

• Use descriptive account names so staff can quickly identify the right account.

• Set the opening balance accurately. An incorrect starting balance causes reconciliation issues.

• Add the bank account before importing your first statement.

• Keep the account number on file for easy reference, but never share it in unsecured channels.

Troubleshooting

Problem	Solution
No asset accounts available in the linked account dropdown	Create a bank asset account in your Chart of Accounts first.
Opening balance is wrong	Edit the bank account and correct the opening balance and date.
Cannot change the linked account	If transactions exist, create a new bank account with the correct link. Deactivate the old one.
Duplicate bank account	Deactivate the duplicate. Do not delete it if it has associated transactions.

Related Pages

• Bank Accounts Overview

• Importing Bank Statements

• Bank Reconciliation

• Chart of Accounts

Next Steps

• Import Bank Statements to bring your bank's transaction data into DiverDash.